[asapmembers] Board Election

[ASAP Secretary]

Dear ASAP Members,

 

We are excited to inform you that the ASAP Board election will take place this month. All ASAP members who have paid the membership fee by April 23rd may stand for election and vote in the election. 

 

The membership fee has a pay-what-you-will model so that although we recommend membership payments of $50 (USD), the minimum fee to grant eligibility as a voting member is $15. Your membership payment is crucial to allow ASAP to advocate more effectively for returning to Puerto Rico the capabilities lost with the collapse of the William E. Gordon telescope as well as for making the remaining instruments and the archived data available to the scientific community. You can pay your membership fee through this form: https://forms.gle/bHVaVSXvJ1yQATh27

 

If you are interested in standing for election for the ASAP Board, please reach out to secretary at areciboscience.org by April 23rd, 2024, express which role(s) you are interested in (see below), and provide a brief introduction of yourself to inform the voters of who you are. The voting will take place through an online form on April 26-30, 2024. Any roles with no candidates in this election will be elected once candidates are found.

 

The only requirement for a Board member is that they have paid the membership fee. For a Treasurer, Government Advocacy Officer, and the Liaison and Legacy Officer also prior knowledge of relevant tasks is a benefit. The roles to be filled, according to the new bylaws, are:

 

· Chair, who convenes and facilitates the Board meetings and all-member meetings, sets agendas and sends them 24 hours in advance to all Board members,

 

· Secretary, who is responsible for maintaining the membership email list, taking notes during the Board meetings, providing email minutes to all board members within 48 hours of the meeting, indicating decisions and actions made or to be made, and coordinating the Board elections,

 

· Treasurer, who is responsible for the organization’s budget, fundraising, reimbursements, and, if viable, coordinating travel support and research awards for students,

 

· Education and Public Outreach (EPO) officer, who maintains ASAP’s website and social media accounts, coordinates newsletter preparation, and acts as a point of communication to other scientific EPO organizations,

 

· Government Advocacy officer, who maintains relations to the government entities (US Senate and House of representatives, NSF, and other government agencies as needed) and leads and coordinates government advocacy efforts,

 

· Arecibo Liaison and Legacy officer, who maintains knowledge of the remaining scientific instrumentation, current operations at the site, maintains relations with the site operators as a point of communication, and, together with the EPO officer, prepares materials on the historical legacy of Arecibo that can be used for outreach and advocacy, and

 

· Three at-large members, consisting of one representative from each of the three scientific disciplines, which have primary long-term interest in Arecibo scientific operations, (i.e. atmospheric and geospace sciences, planetary science, and radio astronomy), who act as bridges between ASAP and their respective scientific communities.

 

 

If you would like to actively contribute but cannot commit to a role in the Board, a number of committees to support the Board in their respective roles will be organized after the new Board begins their term, so please consider joining one of the committees after the election.

 

Best regards,

 

ASAP Secretary 

 

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