[asapmembers] Arecibo Science Advocacy Partnership membership and election

[ASAP Secretary]

Dear ASAP Members,

 

The ASAP membership has now voted to accept the new ASAP bylaws. The Board election will be organized as described in the bylaws: Each member of the Board will be selected for a given role. All ASAP members who have paid the membership fee may stand for election and vote in the election. The current Board has decided a membership fee under a pay-what-you-will model so that although we recommend membership payments of $50 (USD), the minimum fee to grant eligibility as a full member is $15. Higher membership payments allow ASAP to advocate more effectively (e.g., in person as opposed to only remotely) for returning to Puerto Rico the capabilities lost with the collapse of the William E. Gordon telescope. If funding becomes sufficient, also student research and travel awards for publishing work using data obtained at the Arecibo Observatory can be made applicable. You can pay your membership fee through this form: https://forms.gle/bHVaVSXvJ1yQATh27

 

If you are interested in standing for election for the ASAP Board, please reach out to secretary at areciboscience.org by Feb 2nd, 2024, and express which role(s) you are interested in. The election will be organized as soon as enough candidates have been found. At the earliest, the voting will close on Feb 26th, 2024, and the new Board will begin their term on March 1st. The only requirement for a Board member is that they have paid the membership fee. For a Treasurer, Government Advocacy Officer, and the Liaison and Legacy Officer also prior knowledge of relevant tasks is a benefit. The roles to be filled, according to the new bylaws, are:

·  Chair, who convenes and facilitates the Board meetings and all-member meetings, sets agendas and sends them 24 hours in advance to all Board members,

·  Secretary, who is responsible for maintaining the membership email list, taking notes during the Board meetings, providing email minutes to all board members within 48 hours of the meeting, indicating decisions and actions made or to be made, and coordinating the Board elections,

·  Treasurer, who is responsible for the organization’s budget, fundraising, reimbursements, and, if viable, coordinating travel support and research awards for students,

·  Education and Public Outreach (EPO) officer, who maintains ASAP’s website and social media accounts, coordinates newsletter preparation, and acts as a point of communication to other scientific EPO organizations,

·  Government Advocacy officer, who maintains relations to the government entities (US Senate and House of representatives, NSF, and other government agencies as needed) and leads and coordinates government advocacy efforts,

·  Arecibo Liaison and Legacy officer, who maintains knowledge of the remaining scientific instrumentation, current operations at the site, maintains relations with the site operators as a point of communication, and, together with the EPO officer, prepares materials on the historical legacy of Arecibo that can be used for outreach and advocacy, and

·  three at-large members, consisting of one representative from each of the three scientific disciplines, which have primary long-term interest in Arecibo scientific operations, (i.e. atmospheric and geospace sciences, planetary science, and radio astronomy), who act as bridges between ASAP and their respective scientific communities.

 

If you would like to actively contribute but cannot commit to a role in the Board, a number of committees to support the Board in their respective roles will be organized after the new Board begins their term, so please consider joining one of the committees after the election.

 

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